Privacy policy

Nippon Beet Sugar Manufacturing Co., Ltd. (hereinafter referred to as, “we”, “our”, or “us”) comply with the laws and the regulations related to the protection of personal information, and also strictly observe to the matters set out in the Privacy Policy.
 

A. Privacy Policy 
B. Purpose of Use of Personal Information

A. Privacy Policy

  1. We have established “Personal Information Protection and Management Regulations” and ensures that all our board members and employees thoroughly understand and appropriately apply these regulations.
  2. We take necessary measures to prevent leakage, alternation, loss, or unauthorized use of personal information and manages personal information appropriately.
  3. We use personal information only within the purpose of use and do not use it for any other purpose.We collect personal information only through legitimate means.
  4. We collect personal information only through legitimate means.
  5. We notify the person whose personal information was obtained of the purpose of use or announce it on our website, except in cases where it is obvious.
  6. When obtaining personal information directly from the person, we specify the purpose of use, except in cases where it is obvious.
  7. We strive to keep personal information (personal data) accurate and up-to-date.
  8. We supervise the employees appropriately in the handling of personal information.
  9. We conclude necessary contracts with outsourcing partners for the handling of personal information and supervises appropriately.
  10. We do not provide personal information to third parties without the consent of the person.
  11. We announce the necessary information on our website in the case of joint use of personal information.
  12. We respond appropriately and promptly to any complaints regarding personal information.
  13. We review the Privacy Policy from time to time in order to continuously improve the protection of personal information.

B. Purpose of Use of Personal Information

In accordance with the Act on the Protection of Personal Information in Japan (hereinafter referred to as “APPI”), we announce the following matters.

1. Purpose of Use of Personal Information

We specify the purpose of use of personal information and use it to the extent necessary for achieving the purpose of use. The purposes of the use of personal information are as follows.

Customer Information
  1. To fulfil contracts, to manage, to ship, and to provide after-sales services related to our products
  2. To respond to inquiries and requests
  3. To inform about recalls and defects
  4. To provide information on products, services, and campaigns
  5. To conduct marketing research and analysis for product development, etc.
  6. To contact for business meetings and discussions
  7. To prevent crime and disaster by using security cameras and recorders
Client Information
  1. To fulfill contracts
  2. To contact for business meetings and discussions
  3. To convey congratulations and condolences
Information about Sugar Beet Farmers
  1. For operations related to sales of cultivating materials
  2. For operations related to crop acreage
  3. For operations related to cultivation instruction
  4. For operations related to investigations
  5. For operations related to receiving and transporting raw materials
  6. For operations related to payment for raw materials
  7. For operations related to production records
Information about Witnesses for Sugar Beet Raw Materials
  1. To manage the witness operations on receiving sugar beets raw materials, and to identify contact information
Information about Contact Workers
  1. To respond to accidents
  2. To confirm who is qualified
Information about Employees, Job Applicants and Retirees, including Their Family Members
  1. To contact, to manage operations, and to manage facilities
  2. To manage personnel affairs including recruitment, assignment, and attendance management
  3. To deliver recruiting information and to conduct recruiting activities
  4. To provide salaries, bonuses, benefits, etc.
  5. To manage healthcare
  6. To process tax and social insurance procedures
Shareholders Information
  1. To fulfill the rights and obligations under the Companies Act in Japan
  2. To provide shareholder benefits
  3. To implement measures to facilitate the relationship between shareholders and us
  4. To manage shareholders data in accordance with standards based on laws and regulations

2. Change of Purpose of Use

The purposes of use described in Section 1 may be changed only to the extent reasonably considered to be relevant to the previous version. We will announce the changed purpose of use on our website.

3. Use of Personal Information

We use personal information to the extent necessary for achieving the purpose of use, and obtain the consent from the person when exceeding that extent. However, any of the following cases are excluded.

  • When complying with laws and regulations
  • When particularly required in order to protect the life, body, or property of a person and obtaining the consent of the person is difficult
  • When specifically required to improve public health or to promote sound growth of children, and obtaining the consent of the person is difficult.

When particularly required in order to cooperate with a national agency, a local government, or a party entrusted by any of them to execute affairs stipulated by laws and regulations, and when obtaining the consent of the person is likely to interfere the execution of those affairs.

4. Proper Acquisition

We do not acquire personal information through improper means.

5. Personal Information that Requires Special Consideration

When we acquire personal information that requires special consideration (personal information defined in Article 2, Paragraph 3 of the APPI as requiring special consideration in handling to prevent unjust discrimination, prejudice or other disadvantages), we obtain the consent of the person in advance. However, in the following cases, we may obtain personal information that requires special consideration without obtaining the prior consent.

  • When complying with laws and regulations
  • When particularly required in order to protect the life, body, or property of a person and it is difficult to obtain the consent of the person
  • When specifically required to improve public health or to promote sound growth of children, and obtaining the consent of the person is difficult.
  • When particularly required to cooperate with a national agency, a local government, or a party entrusted by any of them to execute affairs stipulated by laws and regulations, and when obtaining the consent of the person is likely to interfere the execution of those affairs
  • When the personal information that requires special consideration is disclosed by the person, a national agency, a local government, a person specified in each Item of Article 76, Paragraph 1 of the APPI, or a person specified in the Rules of the Personal Information Protection Commission in Japan
  • When specified by a Cabinet Order as being equivalent to the cases specified in each of the preceding Items

6. Ensuring Accuracy, Deletion without Delay

We keep personal data accurate and up-to-date to the extent necessary to achieve the purpose of use, set a retention period for personal data to the extent necessary for the purpose of use and in accordance with the provisions of laws, regulations, guidelines, and delete personal data without delay after the retention period has elapsed.

7. Safety Measures

We take necessary and appropriate security control measures to protect personal data from unauthorized access, falsification, leakage, loss, or damage.

8. Supervision of Employees

We have established “Personal Information Protection and Management Regulations” to manage personal data safely, and we ensure that all employees thoroughly understand these regulations, supervise them as necessary and appropriate, and provide necessary education and training.

9. Supervision of Contractors

We outsource all or part of the handling of personal data to third parties for delivery, maintenance, repair, and other operations to the extent of the purpose of use. In this case, we select a third party that is considered to handle personal data appropriately based on the security control measures of the third party, properly stipulate the security control, maintenance of confidentiality, conditions of re-consignment, and other matters regarding the handling of personal data in the consignment contract. Simultaneously, we implement necessary and appropriate supervision to ascertain the conditions of the handling of personal data by the third party.

10. Provision to Third Parties

We do not provide personal data to third parties without obtaining the prior consent of the person, except in the following cases or in other cases as stipulated specifically in the Privacy Policy.

  • When complying with laws and regulations
  • When particularly required in order to protect the life, body, or property of a person and obtaining the consent of the person is difficult.
  • When specifically required to improve public health or to promote sound growth of children, obtaining the consent of the person is difficult.
  • When particularly required to cooperate with a national agency, a local government, or a party entrusted by any of them to execute affairs stipulated by laws and regulations, and when obtaining the consent of the person is likely to interfere the execution of those affairs
  • When jointly used as provided for in the following paragraph

11. Joint Use

We jointly use personal data related to sugar beet farmers and livestock farmers as described below. In the case of any change regarding the scope of joint users, the person in charge of managing the joint use, we notify the person in advance or put in a readily accessible condition for the person.

①Sugar Beet Farmers

1. Joint Use with JA

Categories of personal data to be jointly used
  1. Farmer’s name, address, telephone number, and account number
  2. Amounts paid for raw materials and inputs
  3. Acreage planted
  4. Production records
  5. Other information necessary to the purpose of joint use
Scope of joint use

We and NOSAI

Purpose of joint use
  1. For operations related to sales of cultivating materials
  2. For operations related to crop acreage
  3. For operations related to cultivation instruction
  4. For operations related to delivery and transportation
  5. For operations related to payment for raw materials
  6. For operations related to production records
Party responsible for the management of personal data

We and NOSAI

2. Joint Use with NOSAI

Categories of personal data to be jointly used
  1. Farmer's name, address, and telephone number
  2. Acreage planted
  3. Production records
  4. Other information necessary to the purpose of joint use
Scope of joint use

We and NOSAI

Purpose of joint use

To execute affairs of mutual aid business based on the Agricultural Disaster Compensation Act, and to conduct cross-checking operations

Party responsible for the management of personal data

We and NOSAI

②Livestock Producers

Joint Use with Association of Hokkaido Compound Feed Stabilization Fund

Categories of personal data to be jointly used
  1. Farmer’s name, address, telephone number, and account number
  2. .Contract quantity
  3. Number of livestock animals
  4. Other information necessary to the purpose of joint use
Scope of joint use

We, and Association of Hokkaido Compound Feed Stabilization Fund

Purpose of joint use

To execute affairs related to the issuance of compensation under the Stable Compound Feed Pricing System, and to conduct cross-checking operations

Party responsible for the management of personal data

We and Association of Hokkaido Compound Feed Stabilization Fund

12. Provision to Foreign Third parties

Notwithstanding the provisions of the Privacy Policy regarding the provision of personal data to third parties, we obtain the consent of the person to provide personal data to third parties located in foreign countries, except in the following cases.
・When the foreign state is defined in the Rules of the Personal Information Protection Commission in Japan as having a system for the protection of personal information that is considered to be at the same level as that of Japan in terms of protecting the rights and interests of individuals

  • When the foreign state is defined in the Rules of the Personal Information Protection Commission in Japan as having a system for the protection of personal information that is considered to be at the same level as that of Japan in terms of protecting the rights and interests of individuals
  • When providing personal data to a party that has established a system that complies with the standards set out in the Rules of the Personal Information Protection Commission as necessary for business operators handling personal information to continuously take measures equivalent to those required to be taken for the handling of personal data in accordance with the provisions of this Section.
  • When complying with laws and regulations
  • When particularly required in order to protect of the life, body, or property of a person and obtaining the consent of the person is difficult
  • When specifically required to improve public health or to promote sound growth of children, and obtaining the consent of the person is difficult.
  • When particularly required to cooperate with a national agency, a local government, or a party entrusted by any of them to execute affairs stipulated by laws and regulations, and when obtaining the consent of the person is likely to interfere the execution of those affairs

13. Acquisition, Use and Provision of Information Associated with Cookies and Other Identifiers

1. Use of Cookies
Cookies and other identifiers (hereinafter referred to as “Cookies”) are information stored in a browser when a website is accessed. We use Cookies on our website and services we manage to provide customers with a more convenient browsing experience and to continually improve our website. Cookies do not contain personal information.

2. Purpose of Use

  • To improve and enhance our website and its services
  • To analyze access to our website in a form that does not identify individuals

3. How to Deactivate Certain Cookies
Cookies can be deactivated by changing the settings on a browser. In this case, some website functions may become unavailable or some pages may not be displayed correctly. To change browser settings, please check with the provider of the browser.

4. About Google Analytics
This site uses Google Analytics, an access analysis tool provided by Google. Google Analytics uses Cookies to collect data. This data is collected anonymously and does not personally identify the individual. This function can be blocked by deactivating Cookies. Please check the browser settings. For more information regarding this provision, please visit Google Analytics Terms of Service and Google Privacy Policy and Google Terms of Service.

14. Pseudonymously Processed Information

We create pseudonymously processed information that is processed to prevent identification of customers unless it is cross-checked with other information, and analyze and use it for the purpose of developing our new products and services. We take measures for safety management of the created pseudonymously processed information as in section 7 above.

15. Anonymously Processed Information

We plan to create anonymously processed information that is not identifiable and provide it to third parties. The categories of personal information included in the created anonymously processed information, the categories of it to be provided, and the provision procedure will be announced as soon as they are determined.

16. Confirmation and Recording

When we transfer personal data to/from third parties, if required by relevant laws, regulations, and guidelines, we appropriately confirm and record them in accordance with the provisions of the relevant laws, regulations, and guidelines.

17. Request for Disclosure of Retained Personal Data

When we receive a request for disclosure of retained personal data from a person or his/her representative, we respond without delay, except in the following cases. If we do not disclose the personal data, we respond to that effect.

  • When there is a risk of harm to the life, body, property, or other rights or interests of the person or a third party
  • When there is a risk of causing significant obstruction to the proper execution of our business
  • When there is a risk of violation of laws and regulations

In addition, when we receive a request from a person or his/her representative for correction, addition, or deletion, or for suspension of use, deletion, or suspension of provision to a third party of retained personal data, we investigate and respond in accordance with laws and regulations. For the documents and measures to be submitted when requesting disclosure, how to confirm that the person requesting disclosure is the person himself/herself or his/her representative, etc., please refer to “Contact for disclosure of personal information, etc.

18. Contact for Inquiries or Complaints

For inquiries or complaints regarding our handling of personal information, please contact the following.

Telephone: +81 155-61-3100 (Japanese language only)
Email: paperpot-info@nitten.co.jp

19. Amendment

This Privacy Policy is revised from time to time to the extent that it does not violate laws, regulations, and guidelines.

Revised on
April 1, 2022
Nippon Beet Sugar Manufacturing Co., Ltd.
Representative Director, Shu ISHIKURI
12-14, Mita 3-chome, Minato-ku, Tokyo, Japan